MINUTES OF THE PARISH COUNCIL MEETING

held in The Library Room, Wendover

on 8 May 2007 starting at 7.35pm and concluding at 9.05 pm

PRESENT Cllrs Dr King, Mrs McKechnie, Mrs Ballantine, Mrs Gregory, Kirton, Gridley, Wilkinson, Bowles, McPartland and Worth
County Councillor Mrs Clayton, PC Griggs, a member of the press and 1 member of the public

Clerk: Fiona Lippmann

The outgoing Chairman, Cllr Gridley opened the meeting.

08/19 ELECTION OF CHAIRMAN
Cllr Dr. King was proposed as Chairman by Cllr Wilkinson and seconded by Cllr Mrs McKechnie. The appointment was agreed and Cllr Gridley handed over office to Cllr Dr. King. Cllr Dr King signed the Declaration of Acceptance of Office and took the chair.

08/20 APOLOGIES FOR ABSENCE
None were received.

08/21 APPOINTMENT OF VICE CHAIRMAN
Cllr Wilkinson was proposed by Cllr Mrs McKechnie, the proposal was seconded by Cllr Worth.

08/22 DECLARATIONS OF INTEREST
None were declared

08/23 PUBLIC PARTICIPATION

The Chairman adjourned the meeting to allow members of the public to speak.

a. Mr Eli Kling reported that he was the newly appointed Volunteer Area Head for Neighbourhood
Watch. At present he had not been given a list of his responsibilities and duties.

The Chairman then reconvened the meeting.

08/24 COUNTY COUNCILLOR'S REPORT
Cllr Mrs Clayton congratulated Cllr Dr King on her new appointment and expressed regret that Cllr Gridley had decided not to stand for re-election. She then reported on the following:-

a. After due consideration, the Wendover Library would now only be loosing a total of 3 hrs during the week's opening. Cllr Mrs Clayton added that there was scope for additional hours to be funded by the parish.

b. During the public meeting on the Princess Mary Hospital Site development, a number of problems with Highways had been flagged up as well as the footpath behind the Beeches. Responses were being asked from the Senior Officers at Bucks County Council along with a challenge on some of the decisions that had been made.

08/25 DISTRICT COUNCILLOR'S REPORT
Cllr McPartland reported that the three District Council seats had been taken by the
Conservative Candidates, being himself, Cllr Chris Richards and Cllr Richard Birchley.

Cllr McPartland urged Councillors to attend the next meeting on the Princess Mary Hospital
Site Development, scheduled in early June. He reported that the plans regarding the road
situation appeared to be seriously flawed.

08/26 MINUTES OF THE MEETING held 2 April 2007
It was AGREED that the minutes were a true record of the meeting, with the following
amendments:-

08/04 (c) Manor Crescent is on the list for road repairs. 'School Entrance' signs had been
erected on both sides of the road.

The Chairman then signed the minutes. Proposed by Cllr Worth, seconded by Cllr Wilkinson.

08/27 ANNUAL PARISH MEETING

The Chairman gave a report on the Annual Parish Meeting, explaining that the main content
had been overview of the work of the Parish Council over the previous 4 years. She
commented that it was unfortunate that it had not been well attended, and wished to plan
ahead to make it more attractive to the parishioners next year.

During the meeting, two members of the public had spoken on their perceived need for a
footpath/cycle way between the village of Wendover and Wendover Dene. Cllr Mrs Clayton
asked to respond, which the Chairman granted. Cllr Mrs Clayton reported that the request had
been forwarded to the relevant departments. The Chairman gave her thanks.

08/28 PROPERTY MANAGEMENT AND TOURISM COMMITTEE MEETING held on 17 April 2007

Cllr Mrs McKechnie gave a verbal report of the meeting.

08/29 PLANNING COMMITTEE MEETING held on 17 April 2007

Cllr Bowles gave a verbal report on the meeting.

08/30 PRINCESS MARY HOSPITAL SITE

Cllr McPartland reported on the public meeting held on 4 May 2007.

It was felt that the meeting answered only predetermined questions and was represented by a
member of Bellway Homes and a member of Consensus Planning. Various queries had been
raised regarding proposed shops, health care facilities. Although many queries were addressed,
many were still awaiting confirmation. It was noted that less people attended this meeting, than
did the previous one.

The Planners propose to use Babington Road for demolition traffic, making it two way. This
was felt to need further review. As most waste is to be recycled on the site it was still
impossible to estimate how many trucks would be using the route. To avoid coming through
the village, heavy vehicles would be turning north, up Tring Road towards the A41. Two
roundabouts were to be installed to regulate the traffic. Cllr Bowles asked that the planning
of the roads be considered carefully.

A further meeting was to be called in early June, Cllr McPartland encouraged all to attend.

08/31 REVISED CODE OF CONDUCT

The Chairman guided the councillors through the NALC Revised Code of Conduct.
A resolution was passed and it was ACCEPTED.

08/32 STANDING ORDERS AND TERMS OF REFERENCE

The Chairman asked that the Standing Orders and Terms of Reference be amended as follows:-

a. The earliest start time for meetings to change from 7.30 pm to 7.00 pm. AGREED

b. Committee meetings were to be held quarterly, as a minimum, with exception that the
Footpath Committee meet annually. AGREED

c. To cover the cleaner's wages, the petty cash float be increased to £200. AGREED

d. The August meeting of the Parish Council be cancelled. DECLINED

e. The Personnel Committee to consist of the Chair of each committee, except Footpaths.
AGREED

08/33 CO-OPTION OF NEW COUNCILLORS

The Chairman explained to the Council that there was no legal obligation, or timescale to adhere to,
in filling the vacant four seats, due to the fact that the new Council had been uncontested. She
proposed that discussions should take place after the Committees had met, to ascertain what skill
sets might be advantageous to the Council. The remaining seats could then be filled by invitation.
This was AGREED.

08/34 APPOINTMENT OF NEW COMMITTEES

The following appointments were made:-

a) Recreation Grounds:
Cllrs Mrs Ballantine, Mrs McKechnie, Mrs Gregory, Dr. Kind, Worth and Wilkinson

b) Planning:
Cllrs. Mrs Ballantine, Dr. King, Bowles Kirton and Wilkinson

c) Property Management & Tourism:
Cllrs Mrs Ballantine, Mrs McKechnie, Mrs Gregory, Dr. King, Worth, Bowles and Wilkinson

d) Lighting and Highways:
Cllrs Mrs Ballantine, Mrs Gregory, Dr. King, Kirton, McPartland and Wilkinson

e) Footpaths:
Cllr Worth

08/35 APPOINTMENTS TO OUTSIDE BODIES

The following appointments to outside bodies was agreed:-

a) Wendover Memorial Hall: Cllrs Mrs McKechnie, Worth, Wilkinson

b) Wendover Community Trust: Cllr Mrs McKechnie

c) Wendover Youth Club: Cllrs Mrs Ballantine, Worth

d) William Hills Charity; Cllr Mrs Ballantine, Mrs B. Avery

e) Wendover Arm Trust: Cllrs Mrs McKechnie, Kirton

f) Churchyard Care Committee: Cllr Mrs Ballantine, Mrs Gregory

g) Wendover Amalgamated Charities: Cllr Mrs Ballantine

h) Wendover Twinning Society: Cllr Kirton

i) AV Association of Local Councils: Cllr Bowles

j) AV South Sports Council: Cllr Worth

k) Wendover Action Group: Cllrs Mrs Ballantine, Wilkinson

l) Wendover Church of England School Governor - Cllr Worth

It was noted that historically the Parish Council did not have an official representation on the
Wendover Society, but that reports were given to the Council via Councillor Members. The Clerk was asked to write to the Secretary for a copy of meeting agenda and minutes.

08/36 PLANNING APPLICATIONS

The following planning applications were considered and responses made as follows:-

07/00646/APP Non-compliance with conditions 5&6 planning permission 03/01296/APP to permit continued use of access onto A413 London Road, Land Adjoining Chiltern Million, London Road
The Parish Council has no objections

07/00927/APP Two storey and single storey side extension; 40 Ellesborough Road
The Parish Council has no objections

06/00937/APP Conservatory to rear 2A Nightingale Road
The Parish Council noted that the plans did not comply with the Local Planning Authority guidelines

07/00988/APP Erection of detached, open sided shelter in beer garden;
Rose and Crown PH, 139 Tring Road
The Parish Council has no objections
07/01048/APP Erection of detached double garage; The Laurels, Chesham Lane
The Parish Council has no objections

08/37 CLERK'S REPORT

The Clerk presented her report.

08/38 RESPONSIBLE FINANCE OFFICER'S REPORT
The Responsible Finance Officer presented her report. The payment list was presented
to the Council and AGREED.

08/39 MATTERS OF REPORT

There were no matters to report.

08/40 DATES OF FUTURE MEETINGS

Planning Committee will meet on 15 May 2007 at 7.30 pm
Recreation Grounds Committee will meet on 15 May at 8.15 pm
Property Management and Tourism Committee will meet on 30 May 2007 at 7.30 pm
Lighting and Highway Committee will meet on 30 May 2007 at 8.00 pm
Finance Committee will meet on 4 June 2007 at 7.30 pm
Parish Council Meeting will be held on 4 June 2007 at 7.45 pm

08/41 CLOSURE OF MEETING
There being no further business to be transacted, the Chairman closed the meeting at 9.05 pm.

Signed:
Date: 8 May 2007
Chairman