MINUTES OF THE PARISH COUNCIL MEETING

held in The Library Room, Wendover

on 1 August 2005 starting at 7.45pm and concluding at 8.40pm

PRESENT Cllr Wilkinson (Chairman)

Cllrs Mrs Ballantine, Mrs Gregory, Mrs McKechnie, Peeler, Mrs Toplis, Weston and Worth

10 members of the public; Press; District Cllr Richards

Clerk: Ann Hooton

05/135 ELECTION OF CHAIRMAN FOR THE MEETING

Because of the absence of Chairman and Vice Chairman, Cllr Peeler nominated Cllr Wilkinson as Chairman for the meeting, seconded by Cllr Mrs Gregory. This was AGREED nem con.

05/136 APOLOGIES FOR ABSENCE were received from Cllrs Mrs Clayton, Gridley, Mrs Kearney, McPartland and Mrs Myers.

05/137 PUBLIC PARTICIPATION

a) Chairs outside Rumseys; complaints were received about the positioning of chairs outside Rumseys, following an accident when someone tripped over a chair. This will be considered by the Property Management Committee when it next meets.

b) Maintenance work at Halton Airfield; concern was expressed at the degree of the work being carried out at the airfield and it was AGREED that the Clerk will write to the local MP to find out whether the funding for this work was included in the financial analysis resulting in the MoD's decision to move JSAT(G) activities to Halton. She will also ask what further work is planned for the airfield. The Parish Council representative will also make enquiries at the forthcoming Consultative Group meeting on 8 September 2005.

c) Aylesbury Vale District Council; District Cllr Richards reported that AVDC has been capped by the Government for exceeding guidelines in setting the precept. This will result in revised council tax bills being issued at considerable cost and will be paid for out of reserves.

05/138 DECLARATIONS OF INTEREST

Cllr Mrs McKechnie declared a personal interest in applications in bulletins 26 & 27 relating to Wing Flat, New House, Hale Lane.

05/139 MINUTES OF THE MEETING HELD ON 4 July 2005

Following a minor amendment to minute 05/133 d) to read 27 August, it was proposed by Cllr Mrs Ballantine and seconded by Cllr Mrs Toplis that the minutes were a true record of the meeting. This was AGREED and they were signed by the Chairman.

05/140 MATTERS ARISING FROM THE MINUTES

a) Minute 05/134 - tenancy agreement for Parish Piece; Mr Ramscar has accepted the opportunity to renew the 3 year tenancy of Parish Piece and an agreement will be drawn up.

b) Minute 05/150a - cycle rack cover at station car park; the Clerk confirmed that a letter had been written to Chiltern Railways in support of the request for protection for cycles left at the station car park.

c) Minute 05/150c - water vole survey; there is no evidence of water voles at Hampden or Witchell ponds.

05/141 FINANCE COMMITTEE held on 1 August 2005

In the absence of the Chairman of the Finance Committee, the Vice Chairman gave a verbal summary, reporting that the minutes had been agreed, the Clerk's report noted and the cheques signed. It had been AGREED that internet access to the account will not be pursued and it was noted that invoices had been received for a) legal advice to The Wendover Society from John Hobson QC on the Princess Mary Hospital site and b) for the purchase of benches for the conservation area.

05/142 PLANNING APPLICATIONS

The following responses were AGREED

a) Bulletin 21

05/01355/AOP Site for 3 detached dwellings
The End of the World PH, Aylesbury Rd
The Parish Council would like to withdraw its comments sent to you on 23 June 2005 regarding the above application.
The Parish Council did not take due note of the comments sent as a result of the previous consultation of application 04/00844/AOP and would respond as follows:
Wendover Parish Council OBJECTS to this application because of continuing concerns over the development of a site which is seen as being beyond the existing developed area of Wendover.

b) Bulletin 25
05/01626/APP Erection of horse walker building. Russell Farm House, Cobblers Hill
The Parish Council has no objections to this application providing that it complies with policies relevant to the Chilterns Area of Outstanding Natural Beauty and Metropolitan Green Belt.

c) Bulletin 26
05/01692/APP Installation of external stove pipe. Wing Flat New House, Hale Lane No objection

d) Bulletin 27
05/01710/APP New agricultural building for storage of tractor, animal food store and game larder. Wing Flat, New House, Hale Lane
No objection providing that it complies with policies relevant to the Chilterns Area of Outstanding Natural Beauty and Metropolitan Green Belt.

05/01720/ATP Reduce one horse chestnut by 25% and fell one hawthorn, 8 Linden Lea
The Parish Council will be guided by the District Arboriculturalist

05/01746/APP Erection of side extension with living accommodation in roof space and insertion of dormer windows to front and rear of existing roof space to create additional living accommodation 60 Hale Road
No objection

05/01761/APP Two storey side and rear extension 48 Ellesborough Road.
No objection

05/143 PRINCESS MARY HOSPITAL SITE

Further information has been provided by the Head of Planning, AVDC and this was delegated to the August Planning Committee meeting.

05/144 FLYING ACTIVITIES AT RAF HALTON
a) Halton Consultative Group; it was noted that the work currently being carried out at the airfield appeared to be in conflict with the original information given and the representative will ask what further work is being planned. He will also seek clarification of s7 (ss19) record of the meeting held on 15 June which does not appear to make sense.

b) Working Party Report; the work of the Working Party is in abeyance until AVDC has carried out its survey and the information on noise profiles is available. This will continue over the summer.

05/145 WENDOVER AMENITIES
It was AGREED to put this on the agenda for the September meeting.

05/146 FACILITIES FOR YOUNGSTERS
It was AGREED to put this on the agenda for the September meeting.

05/147 LITTER COLLECTION IN WHARF ROAD AND MANOR ROAD
It was AGREED that the Clerk will write to AVDC to find out the results of the monitoring of litter collection in the area and to point out that there is a problem in areas of the village where the accumulation is long term. There was some concern regarding the allocation of resources with one person being responsible for serving the whole town. It was also AGREED that Cllrs Mrs McKechnie and Worth would attend a meeting with the Headmistress of The John Colet and Tesco management to try to identify and resolve the litter problem.

05/148 STANDING ORDERS, TERMS OF REFERENCE FOR COMMITTEES AND FINANCIAL REGULATIONS
Standing order 41 was set aside in order to consider the adoption of the proposed draft. Cllr Mrs McKechnie proposed and Cllr Worth seconded that the Standing Orders, as presented, should be adopted and the draft was AGREED. The Chairman thanked Cllrs Mrs Myers and Mrs Toplis for their work on amending the document.

05/149 RISK ASSESSMENT
The draft risk assessment document was AGREED and Cllrs Mrs Gregory and Mrs McKechnie were thanked by the Chairman for their work in compiling the document.

05/150 CLERK'S REPORT
a) Area outside Rumseys; a report has been received about an accident outside Rumseys where an elderly female allegedly tripped over a chair on the paved area. This will be considered by the Property Management committee when it meets on 18 October 2005.

b) Local Produce Market: a complaint has been received by the Baker about his reduced sales as a result of the organic bread stall on the market.

c) Mowing of recreation grounds: the contractor has recently suffered a stroke and the mowing is being carried out by his son to an acceptable standard.

d) War Memorial: a gift of £200 has been received from Mr Robinson and his mother towards the restoration of the War Memorial.

e) Inspection of TIC/CIO; a verbal assurance has been given by Tourism South East that the TIC/CIO operates to an acceptable standard for continued networking to the organisation. The inspection report is awaited.

f) Tenants' Exhibition; the AVDC Road Show will be visiting the Manor Waste on 6 August between 2 - 4pm to show housing tenants displays of suitable kitchens and bathrooms.

g) Solar Panel Event; the idea put forward by Robert Smart from SAVE, AVDC, that a solar panel event be held in Wendover was supported by the Council.

05/151 MATTERS OF REPORT

a) Police Community Support Officers; further information was requested about progress of funding for officers. This will be pursued at the next Police Liaison Group meeting.

b) Closure of TIC/CIO; due to a member of staff being on sick leave, the office may have to close on 3 & 4 August 2005.

c) Vision 2031 report; this will be considered by the Planning Committee.

d) Consultation on listed buildings; this will be considered by the Planning Committee.

05/152 CLOSURE OF MEETING

There being no further business to be transacted, the Chairman closed the meeting at 8.40pm.

Signed:
Date: 5 September 2005

Chairman