MINUTES OF THE PARISH COUNCIL MEETING

held in The Library Room, Wendover

on 4 June 2007 starting at 7.35pm and concluding at 10.30 pm

PRESENT Cllr Dr King,
Cllrs Mrs McKechnie, Mrs Ballantine, Mrs Gregory, Kirton, Wilkinson, Bowles and
Worth
District Councillors Richards and McPartland and 1 member of the public

Clerk: Fiona Lippmann

08/42 APOLOGIES FOR ABSENCE
None were received.

08/43 DECLARATIONS OF INTEREST
None were declared

08/44 PUBLIC PARTICIPATION

The Chairman adjourned the meeting to allow members of the public to speak.

Cllr Richards wished to remark that he was pleased that the planters on the Manor Waste had been removed and thanked Cllr Mrs McKechnie.

The Chairman then reconvened the meeting.

08/45 COUNTY COUNCILLOR'S REPORT
Cllr Mrs Clayton sent her apologies to the meeting and has asked the Clerk to report the following on her behalf.

Cllr Mrs Clayton was sorry that no members of the Parish Council had attended the
speed dating event in Wendover. (The Clerk and the members of the Parish Council stated that they were unaware of this event.)

A meeting had been held between Mr Harvey of Highway Development Control, Cllr McPartland, Cllr Mrs Clayton and a representative of the Wendover Society regarding the routes to be used by the heavy vehicles servicing the development of the Princess Mary Hospital site.

Cllr Mrs Clayton forwarded comments regarding the lack of music at the Charity Market.

08/46 DISTRICT COUNCILLOR'S REPORT
Cllr McPartland reported that the guidance notes for the Local Development Framework plans
were being updated. There would be a further public consultation regarding the sites chosen
for development, which had been identified as the three sites on the south side of Aylesbury.
The consultation period was scheduled for 17 July - 28 August. Cllr McPartland urged the
councillors to encourage as many people as possible to respond.

Cllr Richards reported that the car parking situation in Wendover was being addressed again,
at District Level. He was hopeful of a resolution in the near future but was unable to give any
further details.

08/47 MINUTES OF THE MEETING held 8 May 2007
It was AGREED that the minutes were a true record of the meeting, with the following
amendment:-

08/33 would have the sentence , "The remaining seats could then be filled by invitation"
removed.

It was also reported that the Memorial Hall Committee only had seats for two members of the
Parish Council and one member of the District Council. Cllr Worth offered to stand down as a
Parish Council representative.

The Chairman then signed the minutes subject to these amendments. Proposed by Cllr Worth,
seconded by Cllr Mrs Ballantine.

08/48 FINANCE COMMITTEE MEETING held 4 June 2007

Cllr Wilkinson gave a verbal report of the meeting.

08/49 PROPERTY MANAGEMENT AND TOURISM COMMITTEE

a) Cllr Mrs McKechnie gave a verbal report of the meeting held on 30 May 2007

b) Cllr Bowles reported that he had received a quotation for £18,000 for replacement slabs for
the Manor Waste. As this was for materials only, he would then seek to obtain a full
quotation for the works.

c) Cllr Mrs McKechnie reported that she had been approached by a landscape gardener to
assist with the planting around the base of the trees on the Manor Waste during the Autumn
for no charge, but the ability to place a discreet sign advertising his services. This was
AGREED.

d) Cllr Mrs Gregory reported that Plantscape had agreed to the return of the unused planters in
exchange for a credit.
e) It was requested that the Groundsman be asked to mow and plant the areas outside Andrew
Gardner's and Shu Shu. The Clerk pointed out that this was Highways land. Cllr Mrs McKechnie
asked that Highways be contact to ascertain if they had any objections to the Parish Council
looking after these areas.

08/50 LIGHTING AND HIGHWAYS COMMITTEE
Cllr Kirton gave a verbal report on the meeting held on 30 May 2007.

08/51 PLANNING COMMITTEE

Cllr Bowles gave a verbal report on the meeting held on 15 May 2007.

Cllr Bowles thanked Cllr Richards for circulating a letter regarding the Hospital Site and
keeping local residents up to date.

08/52 RECREATION GROUNDS COMMITTEE

a) Cllr Worth gave a verbal report on the meeting held on 15 May 2007.
b) Cllr Dr King declared a personal interest in the use of Ashbrook.
A request had been received from John Lawson's to come to Ashbrook in October. It was felt
that one circus a year was sufficient to use the site to protect the ground and consider the
residents of the area. A vote was taken which resulted in the motion being carried to decline
this visit.

c) Cllr Worth asked that the London Road Site be assigned to the Recreation Grounds Committee.
This was AGREED. After discussion Cllr Kirton proposed that £6,000 be taken from the
General Reserves to portion and prepare the land for allotments and play area, providing water
for the allotment area. This was seconded by Cllr Bowles.

d) Cllr Worth stated that he would be following up the Youth Council for their funding applications.
e) The Clerk would start listing the funders to apply for grants from, on her return from leave.

08/53 CLERK'S REPORT

The Clerk gave her report.

08/54 WENDOVER CRICKET CLUB

The Clerk was asked to explain the history behind the Cricket Club's use of the Witchell Field. The Councillors discussed the proposal to extend the Club House and agreed to look on any requests in the same way as the existing lease was written.

The Councillors agreed that at present they were unable to extend the lease to the Cricket Club beyond 2015 as that would be a decision to be made by the council sitting at the time the lease was scheduled to be reviewed (2014). The council saw to reason why the lease would not be renewed at the present time.

08/55 RAF HALTON

David Liddington's letter was discussed. The council agreed that it would be acceptable for any
complaints to be handled at the Cluster Meetings.

It was reported that there had been no complaints this year, but during the summer months, flying
times might go up. The council decided to reserve judgement for the future.

08/56 JOHN COLET SCHOOL

The Parish Council accepted the proposed amendment to temporary access.

08/57 PLANNING APPLICATIONS

The following planning applications were considered and responses made as follows:-

07/01245/ATP

15% reduction to lime tree and remove of epicormic growth 5.4m from ground level every 4 yrs - Land adj. No. 7 Vicarage Close

The Parish Council had no objections, provided that the work was done at the appropriate time of year.

07/01229/APP

Erection of replacement detached garage and ancillary accommodation and single storey side extension to plant room - Drywick, 91 Ellesborough Road

The Parish Council had no objections.

07/01285/APP

Erection of detached garage/store - Wharf Cottage, 45a Wharf Road

The Parish Council had no objections.

07/01293/APP

First floor rear extension, enclosure of existing porch and formation of new porch and replacement of existing roof at first floor level to front and side with new pitched tiled roof - 2 Mill Mead

The Parish Council raised concerns on the grounds of aesthtics

07/01309/ACL

Continued use of dwelling without compliance with Condition 2 of planning permission 81/00932/AV relating to agricultural occupancy - 2 Hideaway Farm

The Parish Council asked to be guided by AVDC.

07/01310/APP

Two storey side extension to link dwelling to existing garage - 2 Boddington Road

The Parish Council had no objections.

07/01324/APP

First floor and single storey side extension - 61 Lionel Avenue

The Parish Council had no objections.

08/58 CO-OPTION OF NEW COUNCILLORS

The Chair asked the Councillors to outline any skills that would be well received from any new
Councillors. These were felt to be any experience in:-

a) obtaining grant funding
b) running of markets
c) booking entertainments

It was discussed whether potential applicants should come to a meeting, to see what was involved
and talk to the existing Councillors.

The Clerk would be advertising for applicants on her return from leave.

08/59 BRAINSTORMING
It was agreed to hold an informal meeting to discuss potential projects over the next 4 years.
Cllr Mrs Gregory offered her house as a venue on Monday, 30 July at 8 pm.

08/60 AWARDS
The granting of an award in appreciation of long service on the Council was considered.
Various options were discussed. The item would be revisited at the next meeting.

The Chairman would write a letter of appreciation to Cllr McPartland and Gridley.

08/61 MATTERS OF REPORT

a. It was suggested that excess maps of the parish be gifted to the Twinning Association.
b. Cllr Kirton reported that the Twinning Association visit was very successful
c. A query was raised as to the Clerk's responsibility to the Council and the legal duties she
was entitled to carry out regarding correspondence on behalf of the Council. It was confirmed that
the Clerk was acting within her legal authority. It was agreed that all present councillors attend a
refresher course on duties and responsibilities.
d. Cllr Mrs McKechnie gave a vote of thanks for all the help given at the Charity Market.
e. Cllr Mrs McKechnie gave a verbal report of the Memorial Hall Management Meeting and the
Wendover Society Meeting.
f. Cllr Dr King reminded the Councillors that there was another Community Planning event at
the Memorial Hall on Thursday 7 June.
g. The Wendover Arm Trust had approached the council with a view to taking part in a gift exchange
with Tring Council. Further details were awaited.

08/62 DATES OF FUTURE MEETINGS

Planning Committee will meet on 26 June 2007 at 7.30 pm
Recreation Grounds Committee will meet on 28 June at 7.30 pm
Property Management and Tourism Committee will meet on 26 June 2007 at 7.45 pm
Personnel Committee will meet on 28 June 2007 at 8.30 pm
Finance Committee will meet on 2 July 2007 at 7.30 pm
Parish Council Meeting will be held on 2 July 2007 at 7.45 pm

08/63 CLOSURE OF MEETING
There being no further business to be transacted, the Chairman closed the meeting at 10.30 pm.

Signed:
Date: 8 June 2007

Chairman