MINUTES OF THE PARISH COUNCIL MEETING

held in The Library Room, Wendover

on 3 December 2007 starting at 7.45pm and concluding at 10.05 pm

PRESENT: Vice Chairman Cllr Wilkinson
Cllrs Mrs McKechnie, Mrs Ballantine, Mrs Gregory, Farmer, McKechnie, Prior, Wilkinson and
Worth
District Councillor Chris Richards and 8 members of the public, member of the press

Clerk: Fiona Lippmann

08/173 APOLOGIES FOR ABSENCE
Cllrs Bowles and Lynch sent apologies

08/174 DECLARATIONS OF INTEREST
Cllr Lynch had declared a prejudicial interest in Agenda item 18, 07/2966/APP
Cllr Worth declared a personal interest in Agenda item 11b

08/175 PUBLIC PARTICIPATION

The Chairman adjourned the meeting to allow members of the public to speak.

5 members spoke

The Chairman then reconvened the meeting.

08/176 CO-OPTION OF NEW COUNCILLORS
One application had been received, from a Mr Norman Western. This application was considered
and a sealed vote taken. The Clerk counted the votes which were in favour of Mr Western.

The Chairman welcomed Mr Western to the Council and asked him to take his place. Mr Western signed the Declaration of Office in front of the Clerk and took his seat.

08/177 COUNTY COUNCILLOR'S REPORT
Cllr Mrs Clayton sent her apologies.

08/178 DISTRICT COUNCILLOR'S REPORT
Cllr Chris Richards gave a verbal report.

08/179 MINUTES OF THE MEETING held 5 November 2007
The minutes of the meeting held on 5 November 2007 were presented.
It was agreed that the minutes were a true record of the meeting and they were signed by the Chairman

08/180 PLANNING APPLICATIONS

The following planning applications were considered and responses made as follows:-

07/02965/APP Part two storey, part single storey rear extension; 27 Water Meadow Way
(The Parish Council had no objections)
07/02966/APP Part two storey, part single storey rear extension; 32 Manor Road
(The Parish Council had no objections)
07/02968/APP One and a half storey side extension and raising of roof to form additional
accommodation at first floor level including insertion of dormer windows to front
and rear; 9 Hale Road
(The Parish Council had no objections)
07/03002/APP Two storey front and side extension and new pitched roof to existing single
storey side element; 48 Hale Road
(The Parish Council opposed the application, commenting that the
development would be unbalanced and out of keeping with the area. It would
also affect the light to neighbouring properties).
07/03005/ATC Crown and thin two ash trees and two sycamore trees; 2 Hale Road
(The Parish Council had no objections)
07/03120/APP Single storey rear extension; 26 Grenville Avenue
(The Parish Council had no objections)
07/03160/APP Erection of porch at rear entrance; 4B South Street
(The Parish Council had no objections)

08/181 REPRESENTATIVES ON COMMITTEES

Cllr Prior resigned as Vice Chairman. Due to extended working hours, he felt he was unable to carry out all the duties expected of the Vice Chairman. He thanked the Council for their support.

The Chairman asked for nominations for Vice Chairman. Cllr Worth was the only nomination and a
vote of support was taken. Cllr Worth accepted the appointment.

Cllr Worth resigned as Chairman of the Footpaths Committee.

The Chairman asked for nominations for Chairman of this committee. Cllr McKechnie and Cllr Prior
both expressed an interest in the position. A vote was taken and Cllr Prior took the Chair of the
Footpaths Committee.

08/182 LIGHTING AND HIGHWAYS COMMITTEE

a) Cllr Mrs Gregory gave a verbal report of the Lighting and Highways Committee meeting of the

20 November 2007.

b) Cllr Worth gave a verbal report on the need for a Vehicle Activated Sign on the London Road.
Costings were discussed. The Parish Council agreed that £4500 be taken from the General
Fund to install a Vehicle Activated Sign for the London Road.

08/183 LONDON ROAD SITE

a Cllr Worth reported that it was expected that the London Road Site would have obtained a
total of £60k in grant funding by the time that contracts would be issued.

b It was reported that the Allotment Society were applying for grants for a communal shed on
the site. No news was available of the funding requests for water supplies.

08/184 FINANCE COMMITTEE MEETING held 3 December 2007

Cllr Prior gave a verbal report of the meeting.

08/185 CLERK'S REPORT

The Clerk gave her report.

08/186 CRICKET CLUB
Cllr Mrs Ballantine would liaise with the Cricket Club on behalf of the Council.

08/187 SURGERIES
It was agreed that a year's trial would be given to quarterly surgeries to be held in the Library.

08/188 MATTERS OF REPORT for information only

a. Councillors asked that they be given more notice when they might be needed for public
appearances.
b. The road sign on Church Lane had been knocked over.
c. Cllr Mrs McKechnie thanked the councillors and staff who helped with the Charity Market and
reminded all about the Carols around the Tree and late night shopping on Friday 7 December.
d. Cllr Western reported that he was a member of the BCC Action Group for Transportation.

e. It was asked that an email group be set up for those on email.
f. It was asked that correspondence be delivered to meetings
g. It was reported that although the kerbs had been repaired, damage was still being done by
the market lorries parking on the pavements
h. The bollards at the Back Street end of the Manor Waste were not to be removed on market
days.

i. Work would be commencing on the new play area in Ashbrook on 4 December.
j. At present, there would be no Planning Meeting on 18 December.

k. A proposal was made that badges be ordered for councillors to wear on official engagements.
l. The Chairman reported on the placing of the plaque on Hampden Meadow.

08/189 CLOSURE OF THE MEETING TO THE PUBLIC
It was resolved that the public and the press be excluded from the remainder of the meeting in
accordance with the Public Bodies (Access to Meetings) Act 1960, while confidential issues were
discussed.

08/190 AGENDAS AND MINUTES

The Clerk's format for Agendas and Minutes were discussed. The Clerk was asked to report the
name and subject of Public Participation. Draft agendas would also be circulated prior to the
final agenda being issued.

08/191 DATES OF FUTURE MEETINGS

Planning Committee of 18 December has been cancelled
Finance Committee will be held on 7 January 2008 at 7.30 pm
Parish Council Meeting will be held on 7 January 2008 at 7.45 pm
Personnel Committee Meeting will be held on 15 January 2008 at 8.00 pm or after Planning
Recreation Grounds Committee Meeting will be held on 29 January 2008 at 7.30 pm

08/192 CLOSURE OF MEETING

There being no further business to be transacted, the Chairman closed the meeting at 10.05 pm.

Signed:
Date: 7 January 2007

Chairman

Addendum

Public Participation of 3 December 2007

1. Mr Lessingham spoke on parking issues in Vinetrees

2. Mrs Green spoke on her business with the Parish Council

3. Cllr Chris Richards spoke on his willingness to partake in surgeries

4. A member of the public spoke on a planning application at 50 Hale Road

5. Mr Western made a representation to join the Parish Council